Last updated: 02/10/2026
This website, undercup.pt, is operated by Portugal Undercup ("we", "us", "our"), which acts as the data controller responsible for your personal data.
If you have any questions regarding this Privacy Policy or your personal data, you can contact us at:
Email: portugalundercup@gmail.com
When you submit the pre-registration form, we collect the information you provide:
We store your submitted information in our website database to manage your pre-registration or enquiry and communicate with you about the tournament. Submissions are also sent by email to the Portugal Undercup team.
The form indicates which fields are required. Without the information required to identify your request and contact you, we cannot process your pre-registration. Your telephone number and message are optional.
Please include only information relevant to your request in the message field and avoid providing sensitive information or unnecessary personal details about players or other people.
When you visit this website, our web server automatically records certain information in log files. This may include:
We use these logs for website operation, security and aggregated usage statistics. Log entries may contain personal data, such as IP addresses.
We process your data for the following purposes:
We use AWStats, a server-based analytics tool, to analyze server log files and generate aggregated website statistics.
AWStats analyzes information already recorded in server logs; it does not use browser tracking cookies or track users across websites.
Where you request steps before entering into a participation or service agreement with us yourself, we process the information necessary to handle that request under Article 6(1)(b) of the General Data Protection Regulation (GDPR).
Where you contact us on behalf of a club or team, or send an enquiry that is not a pre-contractual request on your own behalf, we process the necessary contact details and enquiry information based on our legitimate interest in responding to enquiries and organizing tournament participation, under Article 6(1)(f) GDPR.
We process technical data and server logs based on our legitimate interests in operating a secure and functional website and understanding its usage and performance, under Article 6(1)(f) GDPR.
Our website uses only essential cookies necessary for its operation.
XSRF-TOKEN
This cookie is used for security purposes to protect against cross-site request forgery (CSRF) attacks.
laravel_session
This cookie is used to maintain user sessions and ensure proper website functionality.
These cookies are strictly necessary for the operation of the website.
You may configure your browser to block or delete cookies; however, doing so may affect the functionality of the website.
We do not sell your personal data and we do not share it with third parties for marketing purposes. Access to form submissions is limited to authorized members of the Portugal Undercup team who need the information to manage requests and tournament participation.
Our providers for website and database hosting, email delivery and technical operation may process personal data to provide those services. We use appropriate technical and organizational measures to protect personal data against unauthorized access, loss and misuse.
We also use third-party service providers, such as hosting and content delivery networks, to deliver website assets such as fonts and libraries. When your browser loads these resources, those providers may receive technical data such as your IP address and user agent.
Our site contains links to third-party websites such as Google Maps. When you click these links, you leave our website and the third party may process your data under its own privacy policy.
We retain pre-registration data while managing your participation request and any related tournament arrangements. We delete or anonymize it once the relevant tournament and necessary follow-up are complete and the data is no longer required for any outstanding matter.
For enquiries that do not lead to participation, we retain the information until the enquiry and any necessary follow-up have been resolved, then delete or anonymize it when it is no longer needed.
If specific information must be retained to comply with a legal obligation or to establish, exercise or defend legal claims, we retain only the information necessary for that purpose for the applicable period.
These retention criteria apply to database records and email copies. Copies in backups are removed through the backup retention cycle.
We retain server logs for the period needed to monitor website operation, investigate security incidents and generate usage statistics. Logs are then deleted or anonymized unless needed for an ongoing investigation or legal obligation.
Subject to the conditions and exceptions provided by the GDPR, you have the right to:
To exercise your rights, contact us at portugalundercup@gmail.com. We normally respond within one month of receiving your request. Where permitted by the GDPR, this period may be extended by up to two further months; we will inform you of the extension and the reasons within the first month.
We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated date.
If you have any questions about this Privacy Policy or how we handle your data, please contact:
Portugal Undercup
Email: portugalundercup@gmail.com